Record Keeping & Transfer Agency & Trust Accounting

Our record keeping and transfer agency services are sustained by industry leading technology and our membership of FundServ that enable real time transaction processing and settlement; and timely, efficient and comprehensive reporting.

Account Parameters

• Maintenance of share registry

• Maintenance of unit holder cash/open (TFSA), and registered accounts (RESP, LIRA, RRIF, LIF)

• Processing and settlement of all transactions, including purchases and subscriptions, sales and redemptions, transfers, switches, cash and reinvested distributions, systematic withdrawals and pre-authorized contributions

• Issuance of transaction confirmations

• Responding to client, advisor and dealer inquiries

Reporting Parameters

• Issuance and mailing of client statements on pre-determined frequencies

• Preparation of sales activity reports for advisors/dealers/brokers

• Customized reports according to client design specifications

• Preparation of commission reports

• Issuance and mailing of unit holder tax slips

• Unit holder Canada Revenue Agency & Revenue Quebec filings

• Reinvestment and remittance of distributions

• Mailing of proxy circulars

• Issuance of material change notifications

Trust Accounting and Banking Parameters

• Maintenance and analysis of accounting records

• Maintenance and reconciliation of trust accounts

• Reconciliation of bank accounts and cash management

• Preparing & transferring money to custody

• Processing electronic funds transfers and cheques

• Processing payments of taxes, fees and interest

• Processing and remittance of commissions, trailers and performance fees

• Remittance of federal and provincial taxes